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IMPORTANT INFORMATION FROM OUR PAYROLL DEPARTMENT 

 

Timesheets
Timesheets need to be received by close of business on Wednesday following the week worked to ensure payment is made on time.
Weekly BACS payment is made on a Thursday to credit your account by the following Monday .
Alexander timesheets are sent to you at the beginning of the contract and then on a monthly basis..  
Some clients have online timesheets, in this instance the Alexander timesheets will not be provided.
Agreements in place with our Clients require us to invoice weekly and thus it is most important that completed timesheets are submitted to us promptly on a weekly basis.

Expenses
Please use the Alexander Expense Claim Form unless otherwise specified by the Client.  The Expense Claim Form can be downloaded from our Candidates page on our website.
Please remember to send receipts with all authorised expenses as otherwise payment cannot be made. Receipts should be either VAT receipts (i.e. with the VAT figure shown) or a receipt showing the VAT registration number and description of the item purchased.
For further guidance on receipts for expenses and the charging of VAT on receipts please contact our Payroll Department using contact details below.


Self Billing for Limited Companies
Alexander Associates have a self billing arrangement in place for our Limited Company Contractors.  Self billing means we  no longer require our limited companies to provide us with an invoice.  Instead Alexanders will post/email  the contractor a remittance advice every Thursday.

We have been advised by the HMRC that under a self billing arrangement the remittance advice can be used by the contractor as his/her invoice.  

All Non VAT registered companies are automatically covered by Alexander’s Self Billing arrangement but VAT registered companies will be asked to sign a Self Billing Form at the beginning of the contract.

For more information go to

Timesheets need to be received by close of business on Wednesday following the week worked to ensure payment is made on time.Weekly BACS payment is made on a Thursday to credit your account by the following Monday .Alexander timesheets are sent to you at the beginning of the contract and then on a monthly basis..   Some clients have online timesheets, in this instance the Alexander timesheets will not be provided.Agreements in place with our Clients require us to invoice weekly and thus it is most important that completed timesheets are submitted to us promptly on a weekly basis.Please use the Alexander Expense Claim Form unless otherwise specified by the Client.  The Expense Claim Form can be downloaded from our Candidates page on our website. Please remember to send receipts with all authorised expenses as otherwise payment cannot be made. Receipts should be either VAT receipts (i.e. with the VAT figure shown) or a receipt showing the VAT registration number and description of the item purchased. For further guidance on receipts for expenses and the charging of VAT on receipts please contact our Payroll Department using contact details below.Alexander Associates have a self billing arrangement in place for our Limited Company Contractors.  Self billing means we  no longer require our limited companies to provide us with an invoice.  Instead Alexanders will post/email  the contractor a remittance advice every Thursday. We have been advised by the HMRC that under a self billing arrangement the remittance advice can be used by the contractor as his/her invoice.  All Non VAT registered companies are automatically covered by Alexander’s Self Billing arrangement but VAT registered companies will be asked to sign a Self Billing Form at the beginning of the contract.For more information go to

http://www.hmrc.gov.uk/vat/managing/charging/self-billing.htm#1


Contact
Email your timesheets or queries to our Payroll Department at
accounts@alexander-assoc.co.uk or post to
Alexander Associates Accounts Department, 4 The Old Yard,  Rectory Lane, Brasted, Kent,  TN16 1JP

Direct Line to the Payroll Department is 01959 561 921.  Mainline is 01959 562 572.  Fax 01959 562 437
.