Payroll

Payroll - Everything You Need to Know

Timesheets

• Timesheets need to be digitally received by close of business on Wednesday following the week worked to ensure payment is made on time.
• Weekly BACS payment is made on a Thursday to credit your account no later than the following Monday. Those working with our approved umbrella companies may receive payment sooner than this.
• You will be given access to either Alexander Associates digital timesheets system or a client time management system at the beginning of the contract.
• Agreements in place with our clients require us to invoice weekly so it is most important that completed timesheets are submitted to us promptly on a weekly basis.

Expenses

• Use the Alexander Associates Expense Claim Form unless otherwise specified by the Client.
• Remember to send receipts with all authorised expenses as otherwise payment cannot be made. Receipts should be either VAT receipts (i.e. with the VAT figure shown) or a receipt showing the VAT registration number and description of the item purchased.
• For further guidance on receipts for expenses and the charging of VAT on receipts please contact our Payroll Department using contact details below.

Self-Billing for Limited Companies

We have a self-billing arrangement in place for our Limited Company Contractors. Self-billing means we no longer require our limited companies to provide us with an invoice. Instead, we will post/email the contractor a remittance advice every Thursday.

We have been advised by the HMRC that under a self-billing arrangement the remittance advice can be used by the contractor as their invoice.

All Non-VAT-registered companies are automatically covered by our Self-Billing arrangement but VAT-registered companies will be asked to sign a Self-Billing Form at the beginning of the contract.

For more information go to https://www.gov.uk/guidance/vat-self-billing-arrangements#1

Contact

Email your timesheets or queries to our Payroll Department at accounts@alexander-assoc.co.uk

Direct Line to the Payroll Department is 01959 561 921.