Payroll
Timesheet's need to be received by close of business on Wednesday following the week worked to ensure payment is made on time.
Weekly BACS payment is made on a Thursday to credit your account the following Monday .
Alexander Associates timesheets are sent to you at the beginning of the contract. Some clients have their own timesheets, in this instance the Alexander Associates timesheet will not be provided.
Agreements in place with our Clients require us to invoice weekly and thus it is most important that completed timesheets are submitted to us promptly on a weekly basis.
Please use the Alexander Associates Expense Claim Form unless otherwise specified by the Client.
Please remember to send receipts with all authorised expenses as otherwise payment cannot be made. Receipts should be either VAT receipts (i.e. with the VAT figure shown) or a receipt showing the VAT registration number and description of the item purchased.
For further guidance on receipts for expenses and the charging of VAT on receipts please contact our Payroll Department using contact details below.
Self-Billing for Limited Companies
Alexander Associates have a self-billing arrangement in place for our Limited Company Contractors. Self-billing means we no longer require our limited companies to provide us with an invoice. Instead Alexanders will post/email the contractor a remittance advice every Thursday.
We have been advised by the HMRC that under a self-billing arrangement the remittance advice can be used by the contractor as his/her invoice.
All Non VAT registered companies are automatically covered by Alexander's Self-Billing arrangement but VAT registered companies will be asked to sign a Self-Billing Form at the beginning of the contract.
For more information go to https://www.gov.uk/guidance/vat-self-billing-arrangements#1
Contact
Email your timesheets or queries to our Payroll Department at accounts@alexander-assoc.co.uk
Direct Line to the Payroll Department is 01959 561 921.
